Job Description

Do you enjoy creating a welcoming workplace experience while keeping office operations running smoothly behind the scenes? A well-established corporation is seeking an Office Coordinator to serve as the go-to resource for its Baltimore office. This highly visible role blends front-facing hospitality, office operations, event coordination, and administrative support for leadership and internal teams. This is an ideal opportunity for someone who enjoys balancing people-facing responsibilities with operational coordination in a highly engaged office setting

Key Responsibilities:

• Serve as the face of the Baltimore office by greeting visitors, answering the main line, and ensuring a professional and welcoming experience for employees, clients, and vendors.
• Support the daily operations of the office, helping maintain an organized, efficient, and well-functioning workplace environment.
• Coordinate travel arrangements and detailed itineraries for office leadership using internal travel platforms and systems.
• Assist with planning and execution of internal events, employee engagement activities, volunteer initiatives, meetings, and onboarding coordination.
• Monitor and replenish office and kitchen supplies while ensuring shared spaces remain clean, stocked, and organized.
• Process invoices, assist with expense reporting, and support administrative tracking through internal financial systems.
• Act as a liaison with building management and external vendors, supporting office maintenance, deliveries, catering, parking coordination, and facility-related requests.
• Coordinate room scheduling, meeting logistics, and internal communications related to office operations.
• Maintain organized documentation, records, and filing systems while supporting additional projects as needed.

Why You’ll Love Working Here:

• A company with a culture focused on employee development.
• A very generous compensation and benefits package.
• Lively location central to downtown with free parking.
• A role offering variety, visibility, and meaningful involvement across office operations and engagement initiatives.

What We’re Looking For:

• Operations-minded. You bring at least two years of experience supporting office operations, administrative functions, or hospitality-focused environments.
• Service-oriented. You naturally create positive experiences through professionalism and responsiveness.
• Resourceful. You are comfortable thinking quickly, solving problems independently, and managing shifting priorities with confidence.
• Highly organized. You can balance multiple deadlines, projects, and operational needs without sacrificing attention to detail.
• Tech-capable. You are proficient in Microsoft Office and comfortable learning and navigating systems.
• Professional. You communicate clearly, maintain confidentiality, and handle sensitive matters with discretion.
• Flexible. You are open to occasional early mornings, evenings, or event-related schedule adjustments when needed.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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